Facility Record Coordinator

Full Time
Albany, NY 12203
Posted 30+ days ago
Job description
Location: Albany, NY Category: Administrative Posted On: Tue Mar 29 2022 Job Description:

This position will support Facility Operations Group (FOG) and Facilities Engineering Group (FEG) by maintaining current files, documents, records, reports and manuals for facility related systems and equipment. Record documents such as equipment drawings, operation manuals, preventative maintenance records, etc. shall be readily available.

Other reasonable duties as assigned.


Job Requirements:


MINIMUM REQUIREMENTS

A minimum of five (5) years' experience in records management and/or document control of a large educational, medical or production facility.

The ability to function in a fast-paced, highly-technical environment, and communicate effectively. Ability to self-direct work activities with minimal oversight.

Preferred Qualifications
An Associate's Degree in Business Administration, Engineering or a related field from a College or University accredited by the USDOE or an internationally recognized accrediting organization and five (5) years' experience in records management and/or document control of a large educational, medical or production facility. Experience with construction program documentation, CMMS (Computerized Maintenance Management Systems) programs and CAD (computer aided drafting).

Excellent written and oral communication skills and proficient use of Microsoft Office applications and maintenance management/inventory programs; the ability to work with culturally diverse populations.

Notes: Position contingent on the availability of funding


Additional Information:


Research Foundation for SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.

As an Equal Opportunity / Affirmative Action employer, Research Foundation for SUNY at SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:

https://sunypoly.edu/sites/default/files/University Police/Final-Clery-Report-Utica-2021.pdf

https://sunypoly.edu/sites/default/files/University Police/Final-Clery-Report-Albany-2021.pdf

Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator [email protected] at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email [email protected]

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Research Foundation employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1. You will be asked to disclose any such participation at the time of hire for review by the Research Foundation. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486-1-border/@@images/file

NOTE: Some positions may require access to export-controlled commodities, technical data, technology, and software. U.S. Government authorization may be required. For positions requiring such access, offers of employment are contingent upon the employer being able to obtain the necessary authorization, including, if required, an export license from the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of State's Directorate of Defense Trade Controls, or other government agencies. The decision to pursue an export license application is at The Research Foundation for SUNY's sole discretion and may require proof of status prior to employment in connection with such authorization.

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