Office Coordinator

Full Time
Santa Rosa, CA 95401
Posted 17 days ago
Job description

Founded in 1965, Telecare is a rapidly growing mental health care company dedicated to making a difference for our clients, the community, and our employees. We offer an array of mental health services to adults with serious mental illness. We partner with public sector entities and behavioral health organizations and have over 155 programs and over 4,300 employees across the country. And we're growing all the time! When you work at Telecare, you help to empower thousands of individuals every day in their journeys of recovery.

As part of the Telecare Family, Telecare Sonoma ACT (Assertive Community Treatment) is a community outreach program that serves 60 adults, ages 18+, with serious, persistent mental illness, and/or dual diagnosis.
Employment Status: Full-Time Monday - Friday 8:30 am - 5:00 pm

The Office Coordinator I works on a variety of administrative tasks and financial operations functions to support business operations.
Finance Driven Job duties:

  • Facilitates Rep Payee services
  • Facilitates Trust Banking services
  • Prepares and validates payroll
  • Enters AP batches weekly into accounting software
  • Monitors client eligibility at admission/enrollment and throughout stay
  • Prepares and reviews credit card entries
  • Provides and maintains revenue information; provides billing information to A/R department and County agencies
  • Records and deposits cash receipts
  • Determines monthly journal entries required and confirms correct information is on reports
  • Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and procedures

Medical Records Driven Job duties:

  • Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies)
  • Orders medical records forms and supplies
  • Safeguards confidential information per policies and requirements

Human Resources Driven job duties:

  • Maintains personnel files per standard and checklist
  • Distributes HR information to program personnel as directed by Corporate HR
  • Assists in promoting open positions
  • Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer process
  • Tracks new hire paperwork and documentation including credentialing
  • Enters information into TOP/Relias
  • Runs and tracks MVR reports
  • Processes Shoes for crew’s orders
  • Maintains OSHA logs and completes Workers' Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetings
  • Close out terminated files

Information Technology driven job Duties:

  • Acts as point of contact between program and IT for maintenance of phones, computers, hardware and software
  • Provides limited computer systems support to staff

Program/Department driven job duties:

  • Assist with staff scheduling
  • Order supplies (food, office, maintenance)
  • Assist with events
  • Prepares correspondence, agendas, meeting minutes/notes
  • Assists leadership with special projects
  • May serve as a relief or back up for the receptionist or other Administrative positions
  • Calendars administrative tasks including MOU expirations, safety meetings, drills, etc.
  • Helps coordinate and address maintenance requests
  • Helps facilitate staff scheduling

Duties and responsibilities may be added, deleted and/or changed at the discretion of management.
Position requires driving own personal vehicle for company business such as trainings, offsite meetings, etc.

  • High School or GED
  • One (1) year of administration experience
  • Knowledgeable and proficient in MS Office programs
  • Experienced entering data into computer systems


  • Two (2) years of administration experience
  • Experience in Healthcare field


  • Analytical and problem-solving skills

Job Type: Full-time


  • 8 hour shift

Work Location: One location

Intrested in this job?

Related Jobs

All Related Listed jobs

Independent School District of Boise City Boise, ID $14.56 an hour 30+ days ago

Knowledge of developmental needs of school-age children. 6:00 p.m. For the 2022-23 school year, must be available before and after school hours of 7:00 a.m.

Air Products Martinez, CA $44 - $48 an hour 23 days ago

The facilities consist of four (4) SMR (steam methane reformers) units and associated equipment supporting two refinery customers.

Kansas City Pet Project Kansas City, MO 64132 $36,000 - $40,000 a year 13 days ago

The Development Coordinator manages the organizations fundraising/donor database, including overseeing timely processing and acknowledgment of donor

City of Richardson Texas Richardson, TX $4,261 - $6,277 a month 30+ days ago

Associates degree, or 60+ hours towards a Bachelors degree or accredited trade school, or equivalent education and experience.

State of Wisconsin Winnebago, WI $15.50 an hour 16 days ago

State of Wisconsin benefits for part time employees, including vacation and additional benefits, will be prorated based on amount of hours worked and includes

Microsoft Santa Clara, CA 95050 30+ days ago

Receives guidance and supervision to develop an understanding of standard processes and procedures for preparing, installing, performing diagnostics,

CVS Health Houston, TX 77044 Today

The sign on and retention bonuses are not applicable to current internal employees of CVS or Aetna. Our goal is to provide compassionate, innovative and

Orion Equipment Seattle, WA 98148 22 days ago

Two or more years experience in the heavy equipment field preferred but not required. Troubleshoot mechanical, hydraulic, electrical, and air system failures on

JJR Solutions, LLC Dayton, OH 45402 $75,000 - $100,000 a year 30+ days ago

You will be trusted to share your insights and recommendations with clients to inform their organizational, strategic, and programmatic initiatives.

Westaff Oakdale, LA 71463 $15 an hour Today

Hours: M - F 8 am to 4:30 pm (30 min lunch). Medical, vision, dental, and 401k options. Free online skill building classes.