Office Coordinator

Full Time
Santa Rosa, CA 95401
Posted 17 days ago
Job description

Founded in 1965, Telecare is a rapidly growing mental health care company dedicated to making a difference for our clients, the community, and our employees. We offer an array of mental health services to adults with serious mental illness. We partner with public sector entities and behavioral health organizations and have over 155 programs and over 4,300 employees across the country. And we're growing all the time! When you work at Telecare, you help to empower thousands of individuals every day in their journeys of recovery.

As part of the Telecare Family, Telecare Sonoma ACT (Assertive Community Treatment) is a community outreach program that serves 60 adults, ages 18+, with serious, persistent mental illness, and/or dual diagnosis.
Employment Status: Full-Time Monday - Friday 8:30 am - 5:00 pm

POSITION SUMMARY
The Office Coordinator I works on a variety of administrative tasks and financial operations functions to support business operations.
ESSENTIAL FUNCTIONS
Finance Driven Job duties:

  • Facilitates Rep Payee services
  • Facilitates Trust Banking services
  • Prepares and validates payroll
  • Enters AP batches weekly into accounting software
  • Monitors client eligibility at admission/enrollment and throughout stay
  • Prepares and reviews credit card entries
  • Provides and maintains revenue information; provides billing information to A/R department and County agencies
  • Records and deposits cash receipts
  • Determines monthly journal entries required and confirms correct information is on reports
  • Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and procedures

Medical Records Driven Job duties:

  • Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies)
  • Orders medical records forms and supplies
  • Safeguards confidential information per policies and requirements

Human Resources Driven job duties:

  • Maintains personnel files per standard and checklist
  • Distributes HR information to program personnel as directed by Corporate HR
  • Assists in promoting open positions
  • Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer process
  • Tracks new hire paperwork and documentation including credentialing
  • Enters information into TOP/Relias
  • Runs and tracks MVR reports
  • Processes Shoes for crew’s orders
  • Maintains OSHA logs and completes Workers' Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetings
  • Close out terminated files

Information Technology driven job Duties:

  • Acts as point of contact between program and IT for maintenance of phones, computers, hardware and software
  • Provides limited computer systems support to staff

Program/Department driven job duties:

  • Assist with staff scheduling
  • Order supplies (food, office, maintenance)
  • Assist with events
  • Prepares correspondence, agendas, meeting minutes/notes
  • Assists leadership with special projects
  • May serve as a relief or back up for the receptionist or other Administrative positions
  • Calendars administrative tasks including MOU expirations, safety meetings, drills, etc.
  • Helps coordinate and address maintenance requests
  • Helps facilitate staff scheduling

Duties and responsibilities may be added, deleted and/or changed at the discretion of management.
Position requires driving own personal vehicle for company business such as trainings, offsite meetings, etc.
**
*QUALIFICATIONS*
Required:

  • High School or GED
  • One (1) year of administration experience
  • Knowledgeable and proficient in MS Office programs
  • Experienced entering data into computer systems

Preferred:

  • Two (2) years of administration experience
  • Experience in Healthcare field

SKILLS

  • Analytical and problem-solving skills

Job Type: Full-time

Schedule:

  • 8 hour shift

Work Location: One location

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