Senior Billing Specialist, Revenue Cycle

Full Time
Swarthmore, PA 19081
Posted Today
Job description

Job Title: Senior Billing Specialist, Revenue Cycle

Schedule: Full-time – Monday through Friday – 40 hours

Duties and Responsibilities:

Program Billing

  • Billing, Recording and Collection Monitoring of Adult Day, Infant and School Program Revenues. Collect monthly attendance usage sheets, record to billing spreadsheet, prepare AR input sheet, prepare accrued revenue worksheet for unbilled items, bill in Promise Internet claims billing; prepare monthly Adult Day, and Infant Program sheet for input; prepare monthly AR invoices for Schools and email monthly Invoices to the school Districts/ voids when individual’s criteria for funding changes. Bill school tuition to School districts. This role will work with CADES Staff to identify and improve tracking of attendance and movement and authorization by Service and Supports Coordinators (outside agencies).
  • On a weekly basis, review Promise remittance advices for Residential and Adult Promise payments and rebill for any unpaid claims.
  • On a monthly basis, review school receivables and contact school districts that have not paid.
  • During monthly close process, export AR Aging report to excel; review past due AR accounts and contact appropriate payer for payment; update excel report to include Comments on Over 90 Days past due accounts.
  • Review Payments and prepare worksheets to apply payments against the Accounts Receivable billings in the accounting System.
  • Enhances and standardizes departmental workflow processes throughout the revenue cycle to assist in achieving consistency in performance, including development of policy and procedures
  • Serves as Administrator of State systems billing software access… (HCSIS, Promise).

Program Reporting

  • Attend periodic meeting with Program Director and Executive leaders to review current program status, expectations, and major issues impacting financial expectations. Compare/analyze period actual fiscal data to each program budget monthly. Meet with program supervisors and other fiscal staff to review data and explain variances.

Revenue System

  • CADES is implementing a third party software platform (Therap) which is in process , and this position will be a critical support to the Programs and assist in improved revenue utilization and operational measures.

Monthly Accounting Close:

  • Prepare / Oversee billing process for completeness and accuracy and that it reconcile to the billing reports form Promise and Therap ; Review third party aging report and review cash application for month end.


  • Bachelor’s degree, preferably with a degree in Accounting or Business or equivalent work experience.
  • Experience in Revenue Cycle Billing.
  • Current PA State Police & Child Abuse clearances; FBI clearance for anyone living outside PA in the past two years.
  • Valid driver’s license and 3-year adequate driving record; maintain adequate vehicle liability insurance.

Required Knowledge, Skills, and Abilities:

  • Familiarity with computer applications, especially MS Office/Excel including familiarity with pivot tables.
  • Knowledge of general accounting/bookkeeping principles and practices.
  • Knowledge of modern office practices and equipment, including MS Excel.
  • Ability to assemble, analyze, and prepare reports and statements of financial data.
  • Knowledge/experience with State of Pa Billing Systems (PROMISE, HCSIS).
  • Knowledge/experience with Abila (MIP) accounting software.
  • Prior Experience within the Billing and Reporting Function.
  • Strong communication skills with both financial and non-financial Agency staff.

Please submit a resume along with salary requirements.

We are committed to providing equal employment opportunity to all persons regardless of age, citizenship, color, disability, genetic information (including family members’ genetic information), marital status, national origin, race, religion, sex (including pregnancy), veteran status, sexual orientation, or any other protected status. We value and promote diversity as a strategic advantage.

Job Type: Full-time


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

COVID-19 considerations:
Employees are required to wear a mask while in common areas. Vaccination is highly encouraged.


  • Bachelor's (Required)

Work Location: One location

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